We are seeking to transition from a paper-based system to a digital method for tracking the movement and processing of parts within our warehousing workflow. The current manual process creates inefficiencies, potential for errors, and a lack of real-time visibility into operations. The solution implemented must address these challenges while recognizing that a broader company-wide digital transformation initiative will replace it in approximately two years. Business Challenge Our existing workflow relies on manual, paper-based data entry. This leads to: • Increased risk of human error in data recording and transcription. • Lack of real-time visibility into part status and inventory movement. • Inefficiencies in locating parts and tracking their processing status. • Challenges in ensuring compliance and traceability for quality control. • Additional administrative overhead due to manual data entry and reconciliation. Process Overview (See images for process flow). The specific operations affected by this project include: • Picking Parts: Warehouse staff manually record parts picked on paperwork and add parts to the trolley for that order. • Inspection: Quality control checks recorded on paper. • Sub-Contract Processing • Reinspection: Post-coating quality checks requiring manual reconciliation with original inspection & order. • Packing & Dispatch: Final packaging and dispatch details recorded manually, leading to tracking inefficiencies. Objectives • Improve accuracy in data capture at each stage of the process. • Reduce manual data capture and administrative burden. • Improve our inspection accuracy. • Be cost-effective and quick to implement, given the temporary nature of the solution. • Minimize disruption to current operations during implementation. • Provide greater real-time visibility into part status and location. (Could have). Scope: 1. Data on work orders to be processed (currently held in Infor Syteline). 2. Individuals being able to identify themselves as the operator that completed a specific process. 3. Images of products to be picked (available in PDF) to support operators in identification. 4. Storage location & Part number. 5. An example of a currently populated worksheet (anonymised) is included to give an overview of the current process. 6. A workflow diagram is included showing the product ​/​ information flow. 7. Updating of the data back into Infor Syteline is not essential but would be valuable if a cost-effective method of achieving this were available. Constraints & Considerations: • Timeframe: The solution must be implemented swiftly and remain operational for two to three years before being superseded by a larger digital transformation project. • WiFi is available throughout the process areas. • Integration: The system that currently manages work orders (Infor Syteline) will be retired as part of the larger digital transformation. Solutions that minimise or completely remove the need for direct integration are therefore preferred. • Cost: Given the limited lifespan of this solution, cost-effectiveness is a priority. • User Adoption: The solution must be user-friendly and require minimal training for warehouse and operations staff. The solution would be used by approximately 30 individuals overall, 15 of these concurrently. • Scalability: While the solution is temporary, we may need to add ​/​ remove users from time to time. • Any reporting functionality on real-time progress ​/​ performance is not essential at this stage. Vendor Responses. Responses received through Fulcrum should include: • An outline of the product (links to demos, videos or case studies) or a written outline of how a proposed solution would operate. • A meeting booking link through which we can book a meeting with you should we wish to discuss your response further. • Outline a rough deployment timeline that ensures minimal disruption to current operations. • Detail how costs would be structured, i.e licenses per user, development costs, hosting fees, training & on-going support costs. Please include costs where the are known. o It is appreciated that further scoping ​/​ site visits may be required to determine final solution costs for solutions that are not ‘out of the box’. • Highlight prior experience in implementing similar temporary digital solutions for manufacturing or warehouse operations. • A joint response to this project and our other listing (Picked Product Verification Solution) would be considered. We are open to a range of solutions. We have discussed: • Warehouse Management System Product with SaaS license. • Robotic Process Automation ​/​ OCR to capture order information instead of direct integration. • Paper to Glass 'form based app' developed & used with tablets. Added by Fulcrum: The commission for this project will be 7% on all invoices for 12 Months from the payment date of the first invoice. Invoiced monthly, including GST, excludes any expenses charged to the client.

Budget

TBC